What should you do if changes are made to a member's record after it has been outprocessed to the gaining HARM office?

When changes are made to a member's record after it has been outprocessed to the gaining Human Resource Advisor Management (HARM) office, the appropriate course of action is to advise the gaining HARM office to delete the existing record before making any updates. This is crucial to ensure that the most current and accurate information is maintained in the member's record.

If changes are not properly managed, discrepancies can arise, creating confusion and potential issues in the member's record-keeping. By instructing the gaining HARM office to delete the old record first, it allows for a clean slate to input the updated information without the risk of overlap or duplication. This process not only ensures accuracy but also upholds the integrity of the data management system as a whole.

In contrast, leaving the record as it is would mean that any updates or corrections would not be reflected in the member's official record, potentially leading to administrative errors. Notifying the member about the changes is important for transparency, but it does not address the procedural requirement for managing the record itself. Sending the changes without instructions could lead to misunderstandings or incorrect data entry, causing further complications in the member's record. Thus, advising the gaining HARM office to delete the record prior to updating is the