What should be done with verifiable records after they are processed by the gaining HARM office?

Records processed by the gaining Human Resource Activity Management (HARM) office should be updated as necessary because maintaining the accuracy and relevance of personnel data is crucial in managing aviation resources effectively. Updating ensures that all changes, such as new information about duty assignments, training, or performance evaluations, are reflected in the records. This practice supports operational readiness, accountability, and compliance with regulations governing personnel management.

Updating records also provides a clear historical timeline of an individual's career, which can be vital for decision-making processes, career progression, and resource allocation. Keeping records current is essential for the effective management of personnel and helps maintain organizational integrity.

In contrast, destroying records without due process would eliminate necessary documentation that could be required for audits or personnel evaluations. Archiving for future use may be helpful, but the critical aspect is ensuring that the records accurately reflect current information. Keeping them indefinitely might lead to an overload of unnecessary data, complicating retrieval and management processes. Thus, the best practice is to update the records as necessary to ensure they remain functional and useful.